Privacy Policy

Effective Date: [06/16/2026]

Overview

Community Nexus is committed to protecting the privacy of our members, donors, volunteers, program participants, event attendees, partners, and website visitors. We recognize the importance of safeguarding personal information and strive to collect only the information necessary to support our mission, operate our programs, communicate with our community, and fulfill legal and operational requirements.

This Privacy Policy explains what information we collect, how we use it, how we protect it, and the choices available to individuals regarding their personal information. By using our website, registering for programs or events, making a donation, or otherwise engaging with Community Nexus, you agree to the practices described in this Privacy Policy.

Information We Collect

We may collect personal information that you voluntarily provide to us, including:

• Name
• Email address
• Phone number
• Mailing address
• Donation information
• Membership information
• Event registration details
• Volunteer or program applications
• Emergency contact information
• Accessibility or accommodation requests
• Communications submitted through forms, surveys, email, or other channels

We may also automatically collect limited technical information when users visit our website, including:

• IP address
• Browser type
• Device information
• Website usage information
• Cookies and similar technologies
• Website analytics data

Providing Information on Behalf of Others

In some circumstances, individuals may register or provide information on behalf of another person, such as a family member, guest, minor child, caregiver, dependent, or other participant.

By submitting personal information about another individual, you represent that you have the authority to do so and, where required, have obtained the appropriate consent from that individual or their parent, legal guardian, or authorized representative.

How We Use Information

Community Nexus may use collected information to:

• Communicate about programs, events, services, and organizational updates
• Process registrations, memberships, donations, and payments
• Respond to inquiries and requests
• Administer programs and services
• Improve website functionality and user experience
• Distribute newsletters and marketing communications
• Maintain organizational records
• Fulfill grant reporting and funding requirements
• Promote Community Nexus initiatives and community impact
• Comply with legal obligations

Community Nexus does not sell personal information to third parties.

Donations and Payment Information

Donations and payments may be processed through trusted third-party payment providers. Community Nexus does not store complete credit card or payment account information on its servers.

Financial transaction information is handled according to the privacy and security practices of the applicable payment processor.

Children, Youth, and Vulnerable Populations

Community Nexus may host programs, workshops, educational activities, community events, and partnership initiatives that involve minors, youth participants, or individuals with developmental disabilities and other support needs.

We recognize that children and vulnerable populations may require additional privacy protections. Community Nexus takes reasonable measures to limit the collection of personal information to what is necessary for participation, safety, accessibility, communication, and program administration.

Personal information relating to minors may be provided by parents, legal guardians, schools, caregivers, partner organizations, or authorized representatives for registration, participation, communication, emergency contact, accessibility accommodations, or related program purposes.

Community Nexus does not knowingly collect personal information directly from children through its website without appropriate consent where required by applicable law.

Parents, guardians, caregivers, or authorized representatives may contact us to review, update, correct, or request deletion of information relating to a minor participant, subject to legal, operational, and recordkeeping requirements.

Photography, Video, and Media

Community Nexus may photograph, record, or otherwise document public events, workshops, fundraisers, volunteer activities, educational programs, and community gatherings for educational, promotional, archival, reporting, and fundraising purposes.

Photographs, video recordings, audio recordings, and other media may be used in:

• Social media content
• Newsletters
• Website content
• Printed marketing materials
• Annual reports
• Grant applications and grant reporting
• Event promotions and recaps
• Community outreach materials

When appropriate, Community Nexus may obtain additional consent for the use of photographs, video recordings, or media involving minors or individuals participating in specialized programs.

Individuals who do not wish to appear in photographs or recordings should notify Community Nexus staff before or during an event. While we will make reasonable efforts to honor such requests, we cannot guarantee exclusion from all event photography or recordings in public event settings.

Sharing Information

Community Nexus may share limited personal information with trusted service providers, contractors, program partners, or vendors that assist us in operating our programs, website, communications, membership services, fundraising efforts, or payment processing activities.

Information may also be disclosed when:

• Required by law
• Necessary to comply with legal processes or government requests
• Necessary to protect the safety, rights, property, or operations of Community Nexus, participants, staff, volunteers, or the public
• Required for insurance, grant compliance, or organizational reporting purposes

Community Nexus does not sell or rent personal information.

Third-Party Services

Community Nexus may use trusted third-party service providers to support our operations, including website hosting, email communications, event registration, payment processing, membership management, fundraising, surveys, analytics, and cloud-based productivity tools.

These service providers may have access to limited personal information only as necessary to perform services on our behalf and are expected to maintain appropriate privacy and security safeguards.

Examples of such services may include website platforms, online payment processors, email marketing services, registration systems, survey tools, analytics providers, and productivity software.

Community Nexus does not control the privacy practices of third-party providers and encourages individuals to review the privacy policies of any third-party services they use.

Cookies and Analytics

Our website may use cookies, analytics tools, and similar technologies to improve website performance, understand user engagement, and enhance the visitor experience.

Users may choose to disable cookies through their browser settings; however, some website functionality may be affected.

Data Security

Community Nexus takes reasonable administrative, technical, and organizational measures to protect personal information from unauthorized access, disclosure, alteration, or destruction.

However, no method of electronic transmission or storage can be guaranteed to be completely secure, and Community Nexus cannot guarantee absolute security.

Accessing, Updating, or Deleting Your Information

Individuals may request access to, correction of, or deletion of personal information maintained by Community Nexus.

Certain information may be retained as necessary to comply with legal obligations, financial recordkeeping requirements, grant reporting obligations, organizational operations, or other legitimate business purposes.

Requests regarding personal information may be submitted using the contact information provided below.

Third-Party Links

Our website may contain links to external websites or services that are not operated by Community Nexus. We are not responsible for the privacy practices, content, or policies of third-party websites.

We encourage users to review the privacy policies of any external websites they visit.

Changes to This Privacy Policy

Community Nexus may update this Privacy Policy from time to time. Any updates will be posted on this page along with a revised effective date.

Continued use of our website, programs, services, or events after changes are posted constitutes acceptance of the updated Privacy Policy.

Contact Us

If you have questions about this Privacy Policy, would like to request access to your information, or wish to update or delete your information, please contact:

Community Nexus
[815 Route 82 #103, Hopewell Junction, NY 12533]

or

Email: team@hvnexus.com